News & Announcements

NSF Update: Additional Guidance on GOALI and REU funding

Source publication: 

There are two new resources on the OSP website regarding special instructions applicable to certain types of National Science Foundation (NSF) proposals: GOALI proposals and REU supplemental funding requests.

NSF Collaborators and Other Affiliations (COA) Document

Starting in January 2016, NSF changed the requirement to list an investigator’s “Collaborators & Other Affiliations” from being included in the Biographical Sketch to a separate document (COA) which is not shared with reviewers.

NSF Update: New Documents effective 1/30/2017

The NSF recently released their updated guidance for proposal preparation for 2017, and so OSP is pleased to announce that a revised NSF Proposal Preparation Checklist is now available on the

Changes To NSF Field Codes

NSF has released several changes to its science code descriptions, applicable to MIT’s FY16 expenditures (and going forward). Kuali Coeus (KC) maintains this code on proposals and awards as the “NSF Science Code” field, which is ultimately incorporated into NSF’s annual Higher Education Research & Development Survey. 

Important Information Regarding Automated Compliance Checking of NSF Proposals

NSF continues to focus on the automated compliance checks of proposals in order to decrease the burden on both the research community and NSF staff. Effective July 25, 2016, all proposals will be subject to a new series of automated compliance validation checks to ensure proposals comply with requirements outlined in Chapter II.C.2. of the Proposal and Award Policies and Procedures Guide (PAPPG).

NSF Proposals "Returned Without Review"

Reasons for the National Science Foundation’s (NSF) practice of returning proposals without review when they do not meet the submission requirements.

December 2015 Forum: Timely Closeouts of Federal Awards

Uniform Guidance has placed increased emphasis on the importance of closing out federal awards in a timely manner. Join us on Dec. 9th for a forum that will clarify roles and responsibilities of the PIs, DLCs, and central offices.

Reminder – Timely and Accurate Service Center Billing

A closeout working group comprised of DLC Financial Administrators has identified several impediments to timely closeout and recommends that customer billings should be completed monthly, (or as services are rendered for those services centers where use is more sporadic.) Please ensure that bills reflect published/approved rates and are correct in all instances.

New Guidance for NIH Subaccounts

In 2014 NIH announced they would transition the manner in which payments are made for awards. For NIH domestic awards, payments have previously been requested and received using pooled accounts in the Payment Management System (PMS), which is the centralized grants payment and cash management system operated by the Division of Payment Management (DPM) under the Department of Health and Human Services.

OSP Fundamentals Training

OSP will be offering the following Fundamentals courses: Fundamentals: Intro to Unallowable Costs, Fundamentals: Post-Award Administration, Fundamentals: Sponsored Project Closeout

NSF Launches a Demo Site

From: Danforth Nicholas
Sent: Thursday, January 16, 2014 12:21 PM
Subject: The National Science Foundation (NSF) Launches a Demo Site

Dear Colleagues,

DDIG deadline moved to 6 November, 2013

The deadline for Doctoral Dissertation Improvement grants (DDIGs) in the Biological Sciences occurred during the government shutdown. The NSF Policy office assigned new dates to all the deadlines that occurred during the shutdown.

Resumption of Operations at eRA

Here at eRA we are working hard to get all of our systems back and available to you after the 16 day government shutdown.

COGR: NSF Notice on Resumption

The National Science Foundation issued Important Notice 134 on Thursday assuring the community that it is working to resume operation and that the Foundation will issue more detailed information on Friday, October 18, 2013.

FDP - Announcments from NIH

Announcements from NIH, including "Guidance on Resumption of NIH Extramural Activities Following the Recent Lapse in Appropriations"

Resumption of Operations at NSF Webpage

A new page has been developed directly off the main NSF website that includes both the Important Notice as well as supplemental guidance that addresses grant and cooperative agreement related policy and systems issues.

Update from Sandia Laboratories Supply Chain Director

As we are sure you are aware by now, Sandia will not implement an operational shutdown on October 21, 2013.  Thus, in accordance with the letter you received earlier this week, there is no action for you to take. Please continue your performance, deliverables and delivery schedule as defined by the current terms and conditions of your Sandia contract.

Interim Guidance on Resumption of NIH Extramural Activities

NIH is working to reestablish dates for grant and contract submissions, determine how to handle missed review meetings, and reschedule dates for training and other activities that were scheduled to occur during and immediately following the period of the government shutdown.

Current Status of Extramural Operations at NIH

This is a brief communication to update the biomedical research community of the current status of extramural operations at NIH. The NIH continues to be shut down for all non-excepted activities.

Message from Sandia National Laboratories Supply Chain Director

As a result of what could be a protracted federal shutdown, Sandia is operating using only limited prior-year carryover funds. The National Nuclear Security Administration asked Sandia to prepare for a safe, secure, and orderly shutdown of the Laboratories' work by close of business Monday, Oct. 21, 2013.

Jet Propulsion Laboratory: All JPL Subcontracts

As a Federally Funded Research and Development Center (FFRDC), JPL will continue to operate under pre-appropriated funds. Further funds will have to await the Government resumption of operations and new annual appropriations.

CDMRP is open! Information about submission deadlines

The current government shutdown is not impacting the CDMRP eReceipt System nor the application receipt portal.  All CDMRP pre-application and application submission deadlines remain as specified in the Program Announcements.

NIH Alert: Information for the NIH Extramural Grantee Community During the Lapse of Federal Government Funding

The Government Fiscal Year (FY) 2013 ended on September 30, 2013 at midnight EST and an Appropriation Act for FY2014 has not been passed leading to a lapse in Federal funding. We are providing the following information to answer questions you may have on the impact this lapse in appropriation will have on your grant/cooperative agreement or the availability of NIH’s systems and services.

Raytheon: Impact of Federal Government Shutdown

A federal government shutdown is in effect. Raytheon Company is communicating to our supplier partners to ensure awareness and understanding of potential implications, as well as points of contact for additional information.

Dept of Commerce - NIST: Notification of Federal Funding Lapse

A lapse in appropriations occurred on October 1, 2013, the U.S. Department of Commerce and its bureaus will be affected and required to shut down all but excepted operations. Departmental financial assistance awards may also be affected.

NSF has Closed Down

Due to the lapse in government funding, National Science Foundation websites and business applications, including, FastLane, and will be unavailable until further notice. We sincerely regret this inconvenience. 

DOJ-OVW: Potential Lapse in Federal Government Funding

Unless Congressional action is taken, funding for federal government operations expires at midnight EDT on Monday, September 30, 2013. Should a lapse in federal government funding occur, the effect will be far-reaching. Most offices across the federal government will be seriously impacted as a result of the lapse.

USAID and the potential funding lapse

There is potential for a funding lapse in congressional appropriations, resulting in a government "shutdown." USAID has been authorized to continue operation using previously appropriated funds for a short period of time.

DOE Industry Partner Letter - Special Notice

As you are aware, the budget for fiscal year 2014 has not been enacted and may result in a lapse in the funds designated for financial assistance awards as well as reduction in the Government's capacity to administer DOE issued financial assistance awards.

Letter to DTRA Industry and Academia Partners

The DTRA/SCC-WMD is in the midst of executing our last remaining Fiscal Year 2013 contract actions and preparing for FY 2014. Our FY 2014 planning assumes a high-level of budgetary uncertainty beginning October1, 2013.

Updated NIH Fiscal Policy for Grant Awards – FY 2013

Key points include: NIH will continue many of the same policies established in FY 2012, including National Research Service Awards (NRSA) stipend levels, salary limits, and other legislative mandates in effect for FY 2012.

NIH/National Cancer Institute Sequestration

All components of the NIH, including the NCI, are working diligently to assess the impact of this unprecedented budget reduction on our ability to manage the current research portfolio and to continue to award new and competing grants in this fiscal year.

Letter from National Institutes of Health to All Contractors

As you are likely aware, in accordance with the Budget Control Act of 2011, a series of spending cuts, called sequestration, will cancel approximately $85 billion in budgetary resources across the Federal government for the remainder of the Federal fiscal year.

Memo from Department of Transportation

Since we have passed the sequestration deadline, news about potential impacts on federal programs and federal contractors is increasing. Please be advised that the Volpe Center is monitoring this situation closely and any potential impacts it may have on our contractors.

Notice to NASA recipients - Sequestration

As you are likely aware, the President was required by law to issue a sequestration order canceling approximately $85 billion in budgetary resources across the Federal Government for the remainder of the Federal fiscal year.

Guidance Regarding NSF Biosketch Format

From: Laureen Horton
To: MIT Research Administration ListServ (RA_LS)
Date: March 5, 2013
Title: Additional Guidance regarding NSF Biosketch Format.

NIH - Information on Impact of Sequestration on NIH Funded Grants

As you are likely aware, in accordance with the Budget Control Act of 2011, a series of spending cuts, called sequestration, will cancel approximately $85 billion in budgetary resources across the Federal government for the remainder of the Federal fiscal year.

DTRA Memo: Sequestration Communications and Planning

On 28 Feb 2013, the DTRA Component Acquisition Executive sent all DTRA Industry and Academia Partners a letter expressing the need to ensure open communications between DTRA Program officials and our performers on the potential effects of a possible sequestration and continuing resolution challenges this fiscal year.

FAA Sequestration Update from Michael Huerta

On March 1, the Budget Control Act of 2011 requires across the board, indiscriminate spending reductions, commonly referred to as “sequestration,” for Federal agencies. Without an agreement to avoid these budget cuts, the FAA will be forced to confront a budget reduction of approximately $627 million for this fiscal year.

NIH Operation Plan in the Event of a Sequestration

The NIH continues to operate under a Continuing Resolution as described in NOT-OD-13-002, and therefore all non-competing continuation awards are currently being funded at a level below that indicated on the most recent Notice of Award (generally up to 90% of the previously committed level).

Earlier Due Date Set for ARRA Waiver Requests

An important notice for PIs whose grants were awarded with ARRA funds. Due date change for waiver requests for awards with no-cost extension scheduled to end after Sept 30, 2013

Responsible Conduct of Research Requirement for NSF

Responsible Conduct of Research is a requirement that all students (undergraduate, graduates and post doctoral students) be trained in the topics of responsible conduct of research (RCR). MIT certifies on all proposals being submitted after January 4th, 2010 that a plan exists at

Data Management Plans - January 2011

GPG - Chapter II.C.2.j, Special Information and Supplementary Documentation contains a clarification of NSF's long-standing data policy.  Under the new NSF policy, however, all proposals due on or after January 18, 2011 must include a data management plan that des

Project Outcomes Report - January 2010

To comply with section 7010 of the America COMPETES Act, National Science Foundation implemented an additional reporting requirement, the Project Outcomes Report, for new awards and funding amendments made on or after January 4, 2010.  This requirement is in addition to the technical project repo

Postdoctoral Researcher Mentoring Plan - April 2009

Each proposal that requests funding to support postdoctoral researchers must include, as a supplementary document, a description of the mentoring activities that will be provided for such individuals.

NSF Cost Sharing Policy

The National Science Foundation (NSF) Board recently finalized cost sharing policies for NSF awards effective February 24, 2009.

RTC Terms - 2008

Effective July 1, 2008, all new NSF grants and funding increments on existing NSF grants to organizations subject to 2 CFR Part 215 will incorporate by reference the Research Terms and Conditions dated July 2008 and the NSF Agency Specific Requirements dated July 2008.