MIT Coeus User Group

The MIT Coeus User Group is composed of people at MIT who are using Coeus Premium and/or CoeusLite, and includes both beginners and experts.

August 15th marked a significant milestone for MIT when all paper proposals  transitioned to Coeus to facilitate the implementation of MIT’s new Conflict of Interest in Research policy.

If you could not attend earlier meetings, please plan to attend the next Coeus User Group meeting where we will review policy, system and process changes affecting all administrators and PIs during the proposal process and the integration with the new COI module.  

Upcoming Meeting

February 19th, 2014 from 10 - 11AM

The next Coeus User Group will be held on February 19th from 10 - 11AM in Singleton Auditorium (46-3002)

The focus of this session will be on a new feature available in Coeus called “User Uploaded S2S Forms.”

While this feature is available for all S2S proposals with sponsor specific forms, those submitting proposals to the March 5, 2014 NIH deadline that include research with human subjects that is not categorized as exempt will find this forum of particular significance.

This tool enables users to upload many of the Adobe forms from to complete and submit an application package in Coeus, even when a form has not been programmed for Coeus S2S.

This function is available in both Premium and Lite and we will provide a demonstration of how it works.

Presentation from the Meeting [PDF]

Coeus Quick Cards

The Coeus Support Team
Kara DeNutte, Kim Mann, Ian Cariolo & Amy Holden

Past Meetings

January 17th, 11am-12 noon. NE18-901

(9th floor, One Cambridge Center)
Topics for this session included:

  • Conflict of Interest (impacts on the Proposal Process and Awards)
  • “Lessons Learned” including:
    • How to resolve (and prevent) Coeus validation errors
    • How to certify a non MIT person
  • Resources Available (with updates to existing Quick Cards)

Download the Presentation from the January Meeting.

August 22nd, in Singleton Auditorium (46-3002)

Topics included:

  • Brief review of MIT’s new COI Policy
    • New disclosure requirement and definitions
    • New Roles and Responsibilities
  • Changes to the Proposal Preparation and Approval Process
    • New process for Aggregators: notifications and certifications
    • Online PI certification and disclosure
    • Elimination of Yes/No questions
    • Changes to the Approval Process

All departmental administrators who prepare proposals should plan to attend one of the two sessions.   

This material has been covered in the NIH Workshops, with additional information specifically for NIH Administrators tied to the new COI regulations.   If you attended the NIH Workshops, please feel free to come to a User Group session for a review.
Quick reminder for those who haven’t already done so, please sign up for the Coeus User Group mailing list online here:
As always, if you have any questions please contact us at