Reporting Requirements

Kuali Coeus includes information about project reporting and closeout requirements. Responsibilities for submitting documents to meet award terms and conditions are shared at MIT, but ultimately the PI has responsibility for timely submission. Depending upon the type of award (grant, cooperative agreement, contract, or other transactions), reports are due on a recurring basis during the life of the award (normally within 90 days of the final expiration date for all final documents). This information is indicated in Kuali Coeus. There are generally four types of reports for federal awards. The table below summarizes report type, responsibilities, and likely schedule. Actual reporting requirements vary by award.

Type of ReportSubmitted byTypical Submission Dates During Award PeriodFinal Reports
  GrantCoop. Agree.Contract 
Technical (Progress)PIAnnuallyQuarterlyMonthlyWithin 90 days
Fiscal (Financial)VPF or DLCQuarterlyQuarterlyMonthlyWithin 90 days
Property (Equipment)Property Office (VPF)AnnuallyQuarterlyQuarterlyWithin 90 days
Intellectual Property (Invention)OSP, based on information provided by the PIAnnuallyAnnuallyAnnuallyWithin 90 days