If a change to the Sponsor-Approved Budget (SAB) is needed, a new budget should be forwarded to OSP using the Kuali Coeus (KC) Proposal Development module. The proposal type depends on whether or not additional funds are being requested from the Sponsor.
Progress Report Proposals: Change to budget, no change/reduction in overall funding level
If the overall funding level will not be changed, the request should be routed to OSP for review as a “Progress Report” proposal. This may include a post-award revised budget requested by the Sponsor or may be a request for prior approval initiated by the PI.
OSP recommends copying the proposal budget from the most recent development proposal submitted to the sponsor, and making the changes required to the appropriate budget periods. If preferred, you can start with a blank proposal. The amount budgeted should match the final award.
Supplement Proposals: Additional Funding
If requesting additional funding, the request should be routed to OSP for review as a “Supplement” proposal.
If you are simply adding to the existing budget, it’s only necessary to provide a budget for the new funds. If revising the existing SAB as well as asking for additional funds, provide a budget for the entire amount including the requested supplement.
Note Regarding S2S Submissions:
In rare cases where the Sponsor requires a revised budget be submitted through grants.gov as an S2S submission, regardless of whether it is a supplement or a reduction to the budget, this needs to be routed as a Supplement in KC to appropriately populate the grants.gov forms.
In general, requests for changes to the SAB should be submitted in the same budget format as the original proposal. Some Sponsors (e.g. NSF) may have specific requirements or forms for such requests. Check the award terms, and consult your OSP representative if you are unsure.