MIT Approval and Submission Approval Process

All proposals submitted by the Institute must be reviewed and approved by the PI’s Department Head or Lab Director and, in most cases, the Dean of the appropriate School. Depending on the activities or special commitments (such as cost sharing and underrecovery) in the proposal, additional reviews and approvals may be required. Proposals must be received in complete and final form in OSP at least 5 business days before the due date. Departments and Schools may impose additional time requirements for proposal review requirements.

MIT Forms Used in Review Process:

  • Financial Conflict of Interest Disclosures must be submitted by each investigator or key person named in NIH and NSF proposals prior to submission of the proposal. Other sponsors may require this disclosure as well; refer to the funding solicitation.

Electronic Routing via Kuali Coeus (KC):

Internal Routing and review process:

  • Principal Investigator and each Co-investigator
  • Department Head or Laboratory/Center Director of the managing unit responsible for the project
  • Department Head or Laboratory/Center Director of each co-investigator or faculty member identified by name in the proposal
  • Depending on School policy, the Dean, or Vice President for Research and Associate Provost for laboratories reporting to her/him
  • OSP contract administrator(s) for proposal review and signature by MIT authorizing official
  • Vice President for Research and Associate Provost approval required for international programs

Complete Roles and Responsibilities of the above individuals can be found here.

Conflict of Interest Disclosure

The National Science Foundation (NSF) and the National Institutes of Health (NIH) have adopted regulations on financial conflicts of interest by principal investigators and other key personnel responsible for proposing, conducting and reporting on the results of research.

  • MIT’s implementation of both agencies’ regulations includes a requirement that the principal investigator and other key personnel provide information PRIOR TO THE SUBMISSION OF PROPOSALS on the extent (if any) of any financial holdings or income which meet the government’s thresholds ($10,000).
  • Potential conflicts do not need to be resolved before submission of the proposal; see MIT’s policy on allowable and unallowable activities .

Conflict of Interest Disclosure can be completed online at MyCOI.