Named after the Greek Titan of Intelligence, Coeus was one of the first cradle-to-grave award management systems in the nation. The purpose of the system is to standardize processes with pre- and post-award modules designed to assist the research community in proposal development, log and track submitted proposals, and increase the efficiency of award acquisition and management for all participants contributing to the research enterprise with the post award modules.
Coeus Lite was originally developed for the occasional Coeus Proposal Development user, but is adeptly capable of handling the majority of common proposal submission needs. Coeus Lite users can build and submit proposals for approval, complete their Conflict of Interest disclosures, and submit their human subject’s protocols for IRB review.
How do I know which F&A rate to use for a non-research activity when the sponsor does not have an approved rate or a rate in the program announcement/funding information?
Will the PI or DLC be required to fund the underrecovery of the fund account overhead and fund transaction fee on non-research sponsored projects?
My PI’s project involves fabricating a new piece of major equipment. How do I treat this in the budget if the final equipment is made from many materials and supplies?
Many research projects include the design, development, and building of equipment that is not available commercially. Equipment that cannot be purchased “off the shelf,” and is built by the research team, is fabricated equipment. There are instances where the whole research project is the fabrication of equipment.
The act of assembling a CPU, monitor, and keyboard does not meet the definition of a fabrication, since the computer system is not unique.
The Property Office is responsible for determining whether budgeted items meet the definition of “fabricated equipment.”
It is important to understand the distinction between subrecipients and vendors.
- Provide goods and services as part of their normal business operations
- Do not participate in the intellectual direction of the project and, therefore, would not be included as authors on publications.
- Provide similar goods and services to many different purchasers
- Are not subject to compliance requirements
- The employee must be away from campus for over six months for more than 50 percent of the time
- Faculty whose summer or academic term appointment is 100 percent off campus (including less than full-time appointments)
- Employees hired to work only off campus at an established or approved site
- Employees while they work at Draper Laboratory, Lincoln Laboratory, and Haystack Observatory
- Employees who will be charged to a project that will be entirely off campus
- GRAs whose summer or academic term appointments are 100 percent off campus for the entire summer
- GRAs whose appointments are supported by Lincoln Laboratory even if the research is conducted on campus (requires the approval of the Office of Vice President for Research)
- Employees who work at home because their assignments or departments allow for such an arrangement, or who work at home for convenience, are not allowed the off-campus rate
- Projects where salary and wage plus employee benefit costs are incurred more than 75 percent on campus will have the on-campus rate applied to all non-salary costs
- Projects where salary and wage plus employee benefit costs are incurred more than 75 percent off campus will have the off-campus rate applied to all non-salary costs
- Projects where salary and wage plus employee benefit costs are incurred more than 25 percent but less than 75 percent off campus will have a separate WBS element established for the off-campus costs using the off-campus F&A rate
Research activities will be established in Research WBS elements (numbers 6xxxxxx and greater), and should be proposed at the current negotiated research F&A rate.
Non-research activities will be established in Fund WBS elements (numbers between 2xxxxxx and 3xxxxxxx), and should be proposed at the sponsor’s approved rate. Examples of non-research activities at MIT that receive sponsored program support include:
This is the critical first step in preparing a proposal. Check the sponsor’s website for solicitation guidelines and correct forms. For federal sponsors, use www.grants.gov. Be sure to confirm that the principal investigator (PI) has the current, accurate program solicitation. Refer to Funding Opportunities.