A WBS (Work Breakdown Structure) element is a cost objective in SAP that collects expenses and revenues related to sponsored projects. WBS elements are both research and fund accounts. Projects often include several WBS elements forming a WBS hierarchy.
Can I get an account created before the award formally starts?
Yes. With the designation of a discretionary source of back-up funding, the DLC may authorize the OSP to create a new WBS element in Pending Status (not billable to sponsor). Under such circumstances, the DLC assumes all of the financial risk associated with the possible failure of MIT to negotiate or receive an acceptable, fully executed award from the sponsor. The DLC must submit in writing the request for a cost objective in Pending Status; the request must be endorsed by an individual authorized to commit the source of back-up funding and by the DLC administering the pending WBS element.
What are MIT's policies and objectives when negotiating contract terms for research?
Please refer to the standard contract terms and conditions section of the website.
What types of costs are allowable as direct costs to sponsored programs?
I just got a new account (WBS) but the Fund Center is incorrect or is blank and I can’t spend? What happened?
SAP did not know which Fund Center to use. Please ask your OSP Representative to add the appropriate Fund Center to the account.
When new accounts are set up, SAP compares the Supervisor and Profit Center information with other existing accounts. If a PI has one or more accounts in a Profit Center, but only has one Fund Center for those accounts, then that Fund Center will be added by SAP.
However, in cases where a PI has more than one Fund Center for a given Profit Center, one will need to be chosen. Spending may be problematic if the wrong fund center is chosen. Similarly, if there are no prior accounts for a PI in a Profit Center, then SAP will leave the Fund Center blank. Spending will be problematic or not authorized by SAP until this is corrected.
In either of these cases, ask your OSP Representative to revise the Fund Center to ensure that the appropriate people in your DLC are authorized to spend. For additional information on Fund Centers and how they are assigned see the Roles Database or Roles and Authorizations on AdminConnect.
What is CoeusLite?
Coeus Lite was originally developed for the occasional Coeus Proposal Development user, but is now used only for Conflict of Interest disclosures, and submitting their human subject’s protocols for IRB review. Please refer to the COI website for more information.