That depends on the method of purchase. VPF will automatically seek OSP advice for questionable purchases made by purchase order or on a request for payment form. Procurement card purchases are approved by the DLC, and therefore it is the DLCs responsibility to confirm that charges are allowable. See the terms of your award to determine what purchases may be restricted, or contact your OSP contract administrator with questions.
When is my next report due?
You can check on reporting requirements in the Coeus Premium Award module.
How much money can I spend on … ?
Some sponsors include a line item budget in the award document, while others reference the budget from the most recently submitted proposal. You may also have permission to adjust your budget depending on the terms of your award. See the Coeus Award module under “Terms” to see what restrictions your account may have on rebudgeting.
How do I reconcile my accounts?
Your department should establish a financial review and control procedure based on your funding sources and relative risk. The department may decide to match receipts to every transaction, or to use a sampling procedure to verify expenses. See the VPF’s policy on Financial Review and Control for information that assists DLCs in performing a self-review of controls over financial systems and activities.