MIT provides PIs with an MIT travel credit card and the Concur online travel booking and expense reporting system. Use of these services assures access to MIT-negotiated travel rates, eliminates the need for travel advances and reimbursements, and eliminates most out-of-pocket expenses.
Travel on MIT business must adhere to MIT travel policies and federal regulations. These policies are applied consistently regardless of the source of funding—federal, industrial, discretionary, or institutional. They also apply to MIT-paid travel expenses for seminar speakers or other business visitors.
PIs are encouraged to book travel using the Concur travel booking system or MIT- recommended travel agencies. The MIT travel credit card should be used to pay for all travel expenses. Travel expense reports should be submitted using the Concur expense reporting system upon completion of a trip and no later than 30 days after the completion of a trip.
Why It’s Important
Failure to comply with MIT travel policy and any restrictions imposed by granting agencies may result in the disallowance of your travel expenses.
Contact the VPF travel office or your department administration with questions.