In March 2012, MIT implemented a new SAP course management system that made it possible to move STARweb to the MIT Learning Center from Traincaster where it has resided since 2007. The MIT Learning Center will offer many advantages over time.
If you are a Course Assigner, see "For those who are assigning STARweb modules" to read about the simpler module assignment procedure to be used during the transition to the MIT Learning Center.
What is STARweb?
STAR stands for Specialized Training for Administrators of Research. STARweb was developed for the Institute by MIT’s Office of Sponsored Programs (OSP) to introduce you to the basic principles and policies of sponsored research administration.
Why did MIT create STARweb?
MIT’s mission includes a commitment to knowledge: creating it, sharing it, and applying it to the world’s great challenges. Our reputation for excellence is based, in part, on the extraordinary research taking place here.
Employees in sponsored research administration play an important role in this mission by ensuring that research funds are used efficiently and appropriately. OSP created STARweb to train employees on the rules and responsibilities of research funds management.
Why should I take STARweb?
Once you complete the appropriate STARweb modules you will be able to help your unit remain in compliance with all federal and Institute regulations. You will know where to find needed information and procedures for all basic aspects of research administration. This will enable you to help your unit run more smoothly and to avoid time-wasting mistakes. In addition, the STARweb curriculum provides a solid grounding in all aspects of basic research administration; completing this curriculum could be an important part of your professional development.
Who can take STARweb?
All employees whose positions include any aspect of research administration (i.e., grant management, purchasing equipment or supplies, providing lab technical support) should complete the STARweb modules appropriate for their work. In most cases, your Administrative or Fiscal Officer will ask you to enroll and complete units she or he assigns. If you have questions on which modules to take, check with your AO or FO.
In addition, the STARweb curriculum is open to any Institute employee. The information below will help you assess which STARweb modules will help you do your job more effectively.
What’s in the STARweb curriculum?
Modules 1-3, the Core Modules
The Core Modules are the foundation of STARweb and must be taken by anyone intending to take additional modules.
- Module 1―Overview summarizes the basics of sponsored research administration including the key players, their roles and responsibilities, and the necessary financial terminology.
- Module 2―Cost Principles covers how federal funds may be spent on sponsored projects at MIT. Four key concepts – the cost principles – provide guidance for all financial aspects of research administration.
- Module 3―Direct Costs describes the most common types of direct costs incurred on sponsored projects at the Institute. Modules 4-8, Research Administration Essentials, divide research administration into more specific topics. You must complete any modules that will help you with your current work responsibilities; you may take any additional modules that interest you.
Modules 4-8, Research Administration Essentials
Research Administration Essentials divide research administration into more specific topics. You must complete any modules that will help you with your current work responsibilities; you may take any additional modules that interest you.
- Module 4―Proposal and Budget Preparation provides a nuts-and-bolts understanding of proposals, including the phases of proposal preparation (from the funding source to proposal submission); the roles of faculty, department staff, and central office staff in the proposal process; and how to build and submit a proposal.
- Module 5 – Project Start-up and Monitoring explains the different types of awards and related procedures for monitoring project expenditures. If you make expenditures or monitor research projects, this module contains information you need.
- Module 6 – Cost Transfers focuses on the principles and procedures of cost transfers on sponsored projects. If you make expenditures or monitor research projects, this module contains critical information.
- Module 7―Salary Distribution and Certification describes the process for distributing and certifying salary and the tools available to do these tasks. If you assign salary distributions to research projects or monitor research cost objects, this module covers key skills.
- Module 8―Equipment and Sponsored Projects explains the rules of acquiring and managing equipment that is a direct cost for sponsored projects at MIT. If you make expenditures on research projects, this module contains information you need.
All STARweb modules end with a quiz. A score of 100 percent on the quiz is required to complete the module. You will be directed to the appropriate content for any questions that you miss; there is no limit to the number of times you may take the quiz and no scores are recorded except for the final score of 100 percent
How do I get started?
For those who are assigning STARweb modules
If you are responsible for assigning STARweb modules to people in your department, lab, or center:
- Review the list of modules above
- Select those that are relevant to the person’s work
- Request that they be enrolled by sending the list of assigned modules to firstname.lastname@example.org
- Communicate the assignments directly to the person to whom they are assigned
For more advice, download the STARweb Course Assigners' Guide below.
For those who have been assigned STARweb modules
If you have been assigned to take STARweb modules, go to the MIT Learning Center and complete them by the deadline set for you by the person who assigned them.
Follow these steps to find assigned STARweb modules:
- Go to the MIT SAPweb Self Service site: http://web.mit.edu/sapwebss/PS1/home.shtml
- Click the Training link, which displays the Training tab and a page with this headline: What can I do on the Training page.
- Click the MIT Learning Center link.
- Log in using certificates or your Kerberos ID
- Click My Training to see the STARweb modules you've been enrolled in. You'll also see other training you've completed or enrolled in.
For more advice, download the STARweb Student Information below.
For users taking STARweb modules for professional development
If you are taking STARweb modules for your own professional development, go to the MIT Learning Center and click on a module to begin. As you work on this online training, you'll see your progress and completions reflected in your training record, which you can see in My Training.
Assigner and Student Documents
If you have any questions or suggestions about STARweb, please contact email@example.com and member of the training and communications team will respond as soon as possible.