Policies Affecting Research

This section contains the official policies and procedures related to research administration. The policies and procedures are grouped by topic.

Accounting
Equipment & Property
Ethics & Conflicts
Facilities & Administrative
Human Resources
Import & Export
Intellectual Property
Payment & Payment Methods
Procurement
Research Compliance

Service Center
Sponsored Research Proposals & Support

Travel
Taxes

 

Accounting

Keywordsort icon Title
Accruals and Deferrals Accruals and Deferrals
Business Expense Post Trip: Expense Reporting
Cash Advance MIT Travel- FAQ
Closing out Fixed Price Awards Closing out Fixed Price Awards
Controls, Financial Reviews Financial Review and Control
Cost Center Cost Object
Cost Elements General Ledger Accounts and Cost Elements
Cost Object Cost Object
Cost Sharing Policy for Cost Sharing and Matching Funds on Sponsored Projects
Cost Transfers Cost Transfers
Customer Invoices Customer Invoices
Financial Review and Control Financial Review and Control
Food Meeting Expense
Fund Center Fund Center
General Ledger (GL) General Ledger Accounts and Cost Elements
General Ledger, Human Subjects (421572) Memo dtd 1-18-2005 from Patrick W. Fitzgerald
Internal Order Cost Object
Meetings Meeting Expense
Record Retention, Financial Records Management Program at MIT
Reimbursement, Request For Payment (RFP) Requests for Payment
Service Center Operating and Accounting Procedures Service Center Accounting and Operating Procedures
Service Centers Service Center Policy Summary
WBS Elements (also Cost Objects or Account Numbers) Cost Object

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Equipment & Property

Keywordsort icon Title
Approval, Fabricated Approval and Completion
Capital Equipment Fabrication Definitions
Capital Expenditure Coding of Equipment Purchases
Coding of Equipment 2.0 Coding of Equipment Purchases
Deactivate Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Definitions, Fabricated Fabrication Definitions
Deliverables Fabrication Definitions
Donate Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment Policy and Procedure Manual
Equipment Repair 5.0 Capitalization policy for equipment (See section 5.6 Maintenance And Repair)
Equipment Transfer Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment, Deactivate Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment, Disposal Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment, Fabricated Gifts of Equipment
Equipment, Gifts Gifts of Equipment
Equipment, Requests Fabrication Definitions
Equipment, Selling Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment, Trade In Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment, Transfer Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Fabricated Equipment Fabrication Definitions
Fabricated Equipment Deliverables Fabrication Definitions
Fabricated Equipment Extension Fabrication Definitions
Fabricated Equipment, Closeout Closeout
Fabricated Equipment, Definitions Gifts of Equipment
Insurance Thefts/Property Damage
Major Equipment 5.0 Capitalization Policy for Equipment
Minor Equipment 5.0 Capitalization Policy for Equipment
Theft/Vandalism Thefts/Property Damage
Useful Life, Fabricated Equipment Fabrication Definitions

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Ethics & Conflicts

Keywordsort icon Title
Academic Misconduct 10.0 Academic Misconduct and Dishonesty
Academic Misconduct, supplement for NSF and PHS Academic Misconduct, supplement for NSF and PHS
Conflict of Interest Financial Conflicts
Ethics, Procurement Code of 1.7 Code of Ethics (12/08)
Financial Conflict of Interest Financial Conflict of Interest
Financial Interest Disclosure Procedure Financial Interest Disclosure Procedure
Lobbying Federal Lobbying Regulations
Responsible and Ethical Conduct at MIT Responsible and Ethical Conduct at MIT
Responsible Conduct of Research Responsible Conduct of Research
Whistleblower Protections Whistleblower Protections

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Facilities & Administrative

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Human Resources

Keywordsort icon Title
Affiliate Health Program Affiliate Health Program
Benefits For Postdoctoral Fellows Benefits For Postdoctoral Fellows
Certification of Effort 1.0 Salary Certification Policy
Collective Bargaining 8.2 Collective Bargaining
Consultants Independent Contractor Instructions
DACCA Glossary
DACCA, Electronic Employees eDACCA Inbox
Debarment and Suspension Debarment and Suspension
EDACCA Employees eDACCA Inbox
Foreign National Restrictions Foreign National Restrictions on Research Projects
HIPAA COUHES Guide to HIPAA
HIPAA, Payment of Human Subjects Human Subject PDF
I-9 Processing Procedures MIT’s Procedure for Handling Form I-9 (Employment Eligibility Verification)
Independent Contractors Independent Contractor Instructions
International Scholars International Scholars Office
J1 Scholars International Scholars Office
NIH Salary Cap NIH Salary Cap
OMB A21 Circular A-21 (2004)
Outside Professional Activities MIT Policies & Procedures
Principal Investigator Status Principal Research Scientist, Principal Research Engineer, Principal Research Associate (See section 5.2.1 Principal Research Scientist, Principal Research Engineer, Principal Research Associate)
Principal Research Scientist, Engineer, Associate Principal Research Scientist, Principal Research Engineer, Principal Research Associate (See section 5.2.1 Principal Research Scientist, Principal Research Engineer, Principal Research Associate)
Professional Services, Independent Contractors Independent Contractor Instructions
Quarterly Salary Certification (Policy) Salary Certification Policy
Research Staff Appointments Sponsored Research Staff Appointments (See section 5.2)
Research, Development and Technical Employees’ Union (RTDEU) 8.1 Unions Representing Service Starr at the Institute
Senior Research Scientist, Engineer, and Associate Appointments Academic Research Staff Appointments (See section 5.3)
Summer Salary Instructions for: Summer Session Appointments (For Staff on Modified Annual Plan), Summer Other Academic Appointments
Trafficking victims protection act MIT Implementation of Trafficking Victims Protection Act of 2000 as amended
Vacation Accrual, Budgeting Research Proposal Budgets and Vacation Time Expense
Vacation Accrual, Rates Employee Benefit Rates
Visa Information, Student and Exchange Visitor Information System (SEVIS) International Scholars Office
Visiting Appointments Visiting Engineer, Visiting Scientist, Visiting Scholar (See section 5.3.4)
Visiting Scientists, Engineer, and Scholar Appointments Visiting Engineer, Visiting Scientist, Visiting Scholar (See section 5.3.4)
Visiting Students Visiting Students
Visitors, Guests of MIT Visiting Engineer, Visiting Scientist, Visiting Scholar (See section 5.3.4)

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Import & Export

Keywordsort icon Title
Conferences Conferences
Export Control Education Education
Export Control Policy Export Control Policy
International Shipping International Shipping
International Travel International Travel
Payments Payments
Research Research
Use of Export Controlled Items or Technology Use of Export Controlled Items or Technology

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Intellectual Property

Keywordsort icon Title
Institute Name, Use of Use of Institute Name (See section 12.3)
Intellectual Property MIT TLO Policies (See section 1.0)
Internal Control Appendix B Internal Control Questionnaire
Open Access MIT Open Access Policy
Publication Approvals and Permissions Research publication approvals or permission
Publication Rights Research publication approvals or permission
Sponsored Accounting Retention (A-110 OMB Circular) Records Management Program at MIT

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Payment & Payment Methods

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Procurement

Keywordsort icon Title
Animal Purchasing Requirements for Live Animals (See section 4.3)
Approval of Purchase Orders Purchase Order Invoices: Approval and Rules
Complex Contracts Complex Contracts
Procurement Credit Card Procurement Card
Procurement Integrity Procurement Integrity
Procurement Policies and Procedure Manual Policies and Procedure Manual
Purchase Orders Cancelling Cancellation, Close, Termination
Requisitions Requisitions - General Processing Information (See section 2.0)

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Research Compliance


Keywordsort icon Title
Academic Misconduct 10.0 Academic Misconduct and Dishonesty
Academic Misconduct, supplement for NSF and PHS Academic Misconduct, supplement for NSF and PHS
Animal Purchasing Requirements for Live Animals (See section 4.3)
Animal Welfare Act Animal Welfare Act
Biological Agents Registration/Approval Process for Biological Research
Biological Research Biosafety
Bioterrorism Legislation Anti-Bioterrorism Legislation
Chemical Hygiene EHS Management System: EHS-MS Manual (See section 3.3)
Clinical Trials Clinical Trials Memo - Litster - January 2001
Committee On Animal Care (CAC) Committee On Animal Care
COUHES Committee On the Use of Human as Experimental Subjects
Division of Comparative Medicine (DCM) Animal Resource Program (requires MIT certificate)
EHS-MS Environment Health and Safety Management Systems
Emergency Preparedness EHS Management System: EHS-MS Manual (See section 3.5)
EPA EHS Management System: EHS-MS Manual (See section 3.3)
Financial Conflicts of Interest Investigator Financial Disclosure Policy
Hazard Identification Potential Hazards Identification (See section 3.3)
OSHA Potential Hazards Identification (See section 3.3)
Potential Hazard Inventory Potential Hazards Identification (See section 3.3)
Protocol Animal Resource Program
Radioactive Potential Hazards Regulatory Activities and Materials Assessment and Control (See section 3.4)
Records Management Records Management Program at MIT
Responsible Conduct of Research Responsible Conduct of Research
SARA Title III Inventory EHS Management System: EHS-MS Manual
Select Agents, purchasing Select Agent Toxin Purchasing, Shipping, and Receiving Procedures

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Service Center

Keywordsort icon Title
Service Center Equipment Replacement Service Center Equipment Replacement Form
Service Center Operating and Accounting Procedures Service Center Accounting and Operating Procedures
Service Centers Service Center Policy Summary

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Sponsored Research Proposals & Support

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Taxes

Keywordsort icon Title
Foreign Income Tax International Compliance
International Compliance International Compliance
Tax Exempt Status Tax Overview
Unrelated Business Income (UBI) Form 990T

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Travel

Keywordsort icon Title
Air Travel 3.0 Planning and Booking Your Travel (See section 3.03)
Automobile Automobile Registrations
Car Rental 3.0 Planning and Booking Your Travel (See section 3.05c)
Chartered Plane 3.0 Planning and Booking Your Travel (See section 303b)
Employment Interview, Travel 6.0 Special Travel (See section 6.04)
Group Travel 6.0 Special Travel (See section 6.03)
Hotel 3.0 Planning and Booking Your Travel (See section 3.04)
Lodging 3.0 Planning and Booking Your Travel (See section 3.04)
Mileage 3.0 Planning and Booking Your Travel (See section 3.05b)
Miscellaneous Travel Expense 4.0 While You Are Traveling
Moving Expense 6.0 Special Travel (See section 6.01)
Per Diem, Travel 6.0 Special Travel (See section 6.11)
Personal Auto 3.0 Planning and Booking Your Travel (See section 3.05b)
Private Airplane 3.0 Planning and Booking Your Travel (See section 3.03b)
Reimbursement, Travel 5.0 Post Trip: Expense Reporting
Special Travel 6.0 Special Travel
Spousal Travel, Special Travel 6.0 Special Travel (See section 6.10)
Transportation Expense 3.0 Planning and Booking Your Travel
Travel Card 2.0 MIT Travel Card
Travel Domestic 3.0 Planning and Booking Your Travel
Travel Emergency 4.0 While You Are Traveling (See section 4.06)
Travel Expense 4.0 While You Are Traveling (See section 4.01)
Travel Foreign 3.0 Planning and Booking Your Travel
Travel Insurance 4.0 While You Are Traveling (See section 4.04)
Travel Reimbursement 4.0 While You Are Traveling (See section 4.01)
Travel Risk 3.0 Planning and Booking Your Travel (See section 3.11)
Travel, Per Diem 6.0 Special Travel (See section 6.11)
Travel, Private Airplane 3.0 Planning and Booking Your Travel (See section 3.03b)
Travel, Special Travel 6.0 Special Travel

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