Policies Affecting Research

This section contains the official policies and procedures related to research administration. The policies and procedures are grouped by topic.

Accounting
Keyword Title
Accruals and Deferrals 2.00 Accruals and Deferrals
Business Expense Post Trip: Expense Reporting
Closing out Fixed Price Awards PDF icon Closing out Fixed Price Awards
Controls, Financial Reviews Financial Review and Control
Cost Center Cost Object
Cost Elements General Ledger Accounts and Cost Elements
Cost Object Cost Object
Cost Sharing PDF icon Policy for Cost Sharing and Matching Funds on Sponsored Projects
Cost Transfers Cost Transfers
Customer Invoices Customer Invoices
Financial Review and Control Financial Review and Control
Food Meeting Expense
Fund Center Fund Center
General Ledger (GL) General Ledger Accounts and Cost Elements
General Ledger, Human Subjects (421572) PDF icon Memo dtd 1-18-2005 from Patrick W. Fitzgerald
Internal Order Cost Object
Meetings Meeting Expense
Record Retention, Financial Records Management Program at MIT
Reimbursement, Request For Payment (RFP) Request a Reimbursement
Service Center Operating and Accounting Procedures PDF icon Service Center Accounting and Operating Procedures
Service Centers PDF icon Service Center Policy Summary
Travel Expense Approval Travel Expense Approval
WBS Elements (also Cost Objects or Account Numbers) Cost Object
Equipment & Property
Keyword Title
Approval, Fabricated Approval and Completion
Capital Equipment Fabrication Definitions
Capital Expenditure 2.0 Coding of Equipment Purchases
Coding of Equipment 2.0 Coding of Equipment Purchases
Deactivate Dispose of Surplus Equipment/ Furniture
Definitions, Fabricated Fabrication Definitions
Deliverables 4.05 Deliverable End Item
Equipment VPF Procedures for Property
Equipment Repair 4.06 Maintenance and Repair
Equipment Transfer Transfer Equipment from/to Another Institution
Equipment, Deactivate Dispose of Surplus Equipment/Furniture
Equipment, Disposal Dispose of Surplus Equipment/Furniture
Equipment, Fabricated Request an Equipment Fabrication Account
Equipment, Gifts Accept a Gift-in-Kind
Equipment, Requests Request an Equipment Fabrication Account
Equipment, Selling Dispose of Surplus Equipment/ Furniture
Equipment, Trade In Dispose of Surplus Equipment/ Furniture
Equipment, Transfer Transfer Equipment from/to Another Institution
Fabricated Equipment 4.04 Fabricated Items
Fabricated Equipment Deliverables 4.05 Deliverable End Item
Fabricated Equipment Extension Request an Equipment Fabrication Account
Fabricated Equipment, Definitions Fabrication Definitions
Insurance Report Damaged, Trade-in, or Stolen Equipment
Major Equipment 4.02.1 Capital Equipment
Minor Equipment 4.02.2 Minor Equipment
Theft/Vandalism Report Damaged, Trade-in, or Stolen Equipment
Useful Life, Fabricated Equipment 4.04 Fabricated Items
Ethics & Conflicts
Keyword Title
Academic Misconduct 10.0 Academic Misconduct and Dishonesty
Academic Misconduct, supplement for NSF and PHS Microsoft Office document icon Academic Misconduct, supplement for NSF and PHS
Conflict of Interest Financial Conflicts
Ethics, Procurement Code of Policies: Buying and Paying
Financial Conflict of Interest Financial Conflict of Interest
Financial Interest Disclosure Procedure Financial Interest Disclosure Procedure
Lobbying Federal Lobbying Regulations
Responsible and Ethical Conduct at MIT Responsible and Ethical Conduct at MIT
Responsible Conduct of Research Responsible Conduct of Research
Whistleblower Protections Whistleblower Protections
Facilities & Administrative
Keyword Title
Allocation Rates Allocation Rates
Cost Sharing Cost Sharing
DoD Cap PDF icon MIT Implementation of the Department of Defense F&A Cap on Basic Research Funding
F&A Rates F&A Rates
Indirect Cost Rates Indirect Cost Rates
Off-Campus F&A Rate Facilities and Administrative Costs
Underrecovery Underrecovery
Human Resources
Keyword Title
Affiliate Health Program Affiliate Health Program
Benefits For Postdoctoral Fellows Benefits For Postdoctoral Fellows
Certification of Effort 2.0 Salary Certification Policy
Collective Bargaining 8.2 Collective Bargaining
Consultants Find a Source for Services
DACCA Glossary D
DACCA, Electronic Employees eDACCA Inbox
EDACCA Employees eDACCA Inbox
Foreign National Restrictions PDF icon Foreign National Restrictions on Research Projects
HIPAA Health Insurance Portability and Accountability Act Research that May Affect Privacy of Health Information
HIPAA, Payment of Human Subjects PDF icon Human Subject PDF
I-9 Processing Procedures MIT’s Procedure for Handling Form I-9 (Employment Eligibility Verification)
Independent Contractors Find a Source for Services
International Scholars International Scholars Office
J1 Scholars International Scholars Office
NIH Salary Cap NIH Salary Cap
OMB A21 Circular A-21 (2004)
Outside Professional Activities MIT Policies & Procedures
Principal Investigator Status Principal Research Scientist, Principal Research Engineer, Principal Research Associate (See section 5.2.1)
Principal Research Scientist, Engineer, Associate Principal Research Scientist, Principal Research Engineer, Principal Research Associate (See section 5.2.1)
Professional Services, Independent Contractors Independent Contractor Instructions
Quarterly Salary Certification (Policy) 2.0 Salary Certification Policy
Research Staff Appointments Sponsored Research Staff Appointments (See section 5.2)
Research, Development and Technical Employees’ Union (RTDEU) 8.1 Unions Representing Service Staff at the Institute
Senior Research Scientist, Engineer, and Associate Appointments Academic Research Staff Appointments (See section 5.3)
Trafficking victims protection act PDF icon MIT Implementation of Trafficking Victims Protection Act of 2000 as amended
Vacation Accrual, Budgeting Research Proposal Budgets and Vacation Time Expense
Vacation Accrual, Rates Employee Benefit Rates
Visa Information, Student and Exchange Visitor Information System (SEVIS) International Scholars Office
Visiting Appointments 5.3 Visiting Engineer, Visiting Scientist, Visiting Scholar
Visiting Scientists, Engineer, and Scholar Appointments 5.3 Visiting Engineer, Visiting Scientist, Visiting Scholar
Visiting Students Visiting Students
Visitors, Guests of MIT Visiting Engineer, Visiting Scientist, Visiting Scholar (See section 5.3.4)
Import & Export
Keyword Title
Conferences Conferences
Export Control Education Education
Export Control Policy Export Control Policy
International Shipping International Shipping
International Travel International Travel
Payments Payments
Research Research
Use of Export Controlled Items or Technology Use of Export Controlled Items or Technology
Intellectual Property
Keyword Title
Institute Name, Use of Use of Institute Name (See section 12.3)
Intellectual Property MIT TLO Policies (See section 1.0)
Internal Control Internal Control Definition
Open Access MIT Faculty Open Access Policy
Publication Approvals and Permissions PDF icon Research publication approvals or permission
Publication Rights PDF icon Research publication approvals or permission
Sponsored Accounting Retention (A-110 OMB Circular) Records Management Program at MIT
Payment & Payment Methods
Keyword Title
Credit Card Procurement Card
Payments Via Foreign Draft Payments Via Foreign Draft
Payments, Request for Requests for Payment
Unallowable Costs Unallowable Costs at MIT
Wire Payments (also Wire Transfers) Wire Payments
Procurement
Keyword Title
Animal Purchasing Review Requirements for Restricted Items
Approval of Purchase Orders Purchase Orders
Complex Contracts Complex Contracts
Procurement Credit Card Procurement Card
Procurement Integrity Procurement Integrity
Procurement Policies and Procedure Manual Policies and Procedure Manual
Purchase Orders Cancelling Cancellation, Close, Termination
Requisitions Create a Requisition
Research Compliance
Keyword Title
Academic Misconduct 10.0 Academic Misconduct and Dishonesty
Academic Misconduct, supplement for NSF and PHS Microsoft Office document icon Academic Misconduct, supplement for NSF and PHS
Animal Purchasing Requirements for Live Animals (See section 4.3)
Animal Welfare Act Animal Welfare Act
Bio-terrorism Using Restricted Material at MIT
Biological Agents Registration/Approval Process for Biological Research
Biological Research Biosafety
Chemical Hygiene EHS Management System: EHS-MS Manual (See section 3.3)
Clinical Trials PDF icon Clinical Trials Memo - Litster - January 2001
Committee On Animal Care (CAC) Committee On Animal Care
COUHES Committee On the Use of Human as Experimental Subjects
Data Management Plan Requirements Data Management Plan Requirements
Division of Comparative Medicine (DCM) Animal Resource Program (requires MIT certificate)
EHS-MS Environment Health and Safety Management Systems
Emergency Preparedness EHS Management System: EHS-MS Manual (See section 3.5)
EPA EHS Management System: EHS-MS Manual (See section 3.3)
Financial Conflicts of Interest Investigator Financial Disclosure Policy
Hazard Identification Potential Hazards Identification (See section 3.3)
OSHA Potential Hazards Identification (See section 3.3)
Potential Hazard Inventory Potential Hazards Identification (See section 3.3)
Protocol Animal Resource Program
Public Access Requirements Public Access Requirements
Radioactive Radiation Protection
Records Management Records Management Program at MIT
Responsible Conduct of Research Responsible Conduct of Research
SARA Title III Inventory EHS Management System: EHS-MS Manual
Select Agents, purchasing Select Agent Toxin Purchasing, Shipping, and Receiving Procedures
Service Center
Keyword Title
Service Center Equipment Replacement Service Center Equipment Replacement Form
Service Center Operating and Accounting Procedures PDF icon Service Center Accounting and Operating Procedures
Service Centers PDF icon Service Center Policy Summary
Sponsored Research Proposals & Support
Keyword Title
Advance Submission, 5-Day PDF icon VPR Policy on Late Proposal Submissions
Direct Charging, Support Staff Administrative and Clerical Costs
Earmark Congressional Earmarks
EDACCA Employees: EDACCA Inbox
Effort PDF icon Effort and Salary Certification, Overview of Institute Guidelines and Procedures
Export Controls MIT Export Control Policy Statement
Kuali Coeus Kuali Coeus Website
Major Projects Administrative and Clerical Costs
Off-Campus F&A Rate Facilities and Administrative Rates
Principal Investigator (PI) status Who May Submit a Proposal
Research Policy and Support Research Policy and Research Support (See section 14.1)
Salary Certification Salary Certification Policy
Taxes
Keyword Title
Foreign Income Tax Explore Tax Implications to MIT of Working Abroad
International Compliance Understand Withholding Tax on Foreign Payments
Tax Exempt Status MIT Tax Forms and Guidance
Unrelated Business Income (UBI) Form 990T
Travel
Keyword Title
Air Travel Planning and Booking Your Travel
Automobile Automobile Registrations
Car Rental Planning and Booking Your Travel - Ground Transportation
Chartered or Private Plane 3.03 Planning and Booking Your Travel - Air Travel
Employment Interview, Travel 6.04 Special Travel - Employment Interview
Group Travel 6.03 Special Travel - Groups
Hotel and Lodging 3.04 Planning and Booking Your Travel - Lodging
Mileage 3.05b Planning and Booking Your Travel - Private Automobile Travel
Miscellaneous Travel Expense Book Ground Transportation - Miscellaneous
Moving Expense Expense Your Relocation
Per Diem, Travel 6.11 Special Travel - Per Diem
Personal Auto 3.05b Planning and Booking Your Travel - Private Automobile
Private or Chartered Airplane 3.03b Planning and Booking Your Travel - Private Aircraft
Special Travel 6.0 Special Travel
Spousal Travel, Special Travel 6.10 Special Travel - Spousal Travel
Transportation Expense 3.07 Planning and Booking Your Travel - Handling Expenses
Travel Card 2.0 MIT Travel Card
Travel Domestic 3.0 Planning and Booking Your Travel
Travel Emergency 4.06 While You Are Traveling - Emergency Services
Travel Expense 4.01 While You Are Traveling - Expenses
Travel Foreign 3.0 Planning and Booking Your Travel
Travel Insurance 4.04 While You Are Traveling - Insurance
Travel Reimbursement Are You Traveling? Tips for Prompt Expense Reimbursement
Travel Risk Planning and Booking Your Travel: Travel to a High Risk Area