News & Announcements

NSF Update: New Documents effective 1/28/2019

The NSF recently released their updated guidance for proposal preparation for 2019, and so OSP is pleased to announce that a revised NSF Proposal Preparation Checklist is now available on the OSP website. The new guide, and associated checklist, will be applicable to proposals submitted to deadlines on or after Monday January 28th. 

Government Shutdown Information - December 2018

A partial shutdown of the U.S. federal government went into effect on December 22, 2018.  The Office of Sponsored Programs is monitoring the situation and its impact on the MIT research community. 

Maria Zuber: Reimagining Research Administration at MIT

Our nation’s research infrastructure has changed dramatically in recent decades. Federal research support is more competitive than ever, and the administrative demands placed upon faculty by federal regulations continue to shift. 

NSF Update: New Documents effective 1/29/2018

The NSF recently released their updated guidance for proposal preparation for 2018, and so OSP is pleased to announce that a revised NSF Proposal Preparation Checklist is now available on the 

Kuali Coeus Upgrade On December 1, 2017 at 10pm

The Kuali Coeus system will be undergoing an upgrade this weekend beginning Friday evening, 12/1/17, at 10pm. We expect the system will be back online early Saturday morning, 12/2/17, at 2am.

NSF Update: Fall 2017 Proposals

The NSF may be caught up in their move to Alexandria, VA this month, but here at MIT, we’re keeping an eye on the deadlines for the core NSF programs, most of which repeat annually in September through November.

Fixed F&A Rate Agreement for FY2018

MIT has recently signed an agreement with the Office of Naval Research (ONR) for fixed F&A rates for FY18. As of today, Kuali Coeus (KC) has been updated with these new rates (effective July 1st, 2017).

NSF Update - Planning for Summer 2017

The update below was sent to all MIT PIs who have current or pending NSF awards and proposals with OSP. However, eligible Assistant Professors who have never applied to the NSF before may also be interested in the CAREER program, and would not have received it.

Award Technical Report Reminder/Notification

Effective April 23rd, OSP will be activating Technical Report reminder emails for reports that are either due to a sponsor within 30 days or 30 days overdue. These reminders are based on the reporting requirements dictated by the award on which a PI is named.

NSF Update: Additional Guidance on GOALI and REU funding

Source publication: 

There are two new resources on the OSP website regarding special instructions applicable to certain types of National Science Foundation (NSF) proposals: GOALI proposals and REU supplemental funding requests.

NSF Update: New Documents effective 1/30/2017

The NSF recently released their updated guidance for proposal preparation for 2017, and so OSP is pleased to announce that a revised NSF Proposal Preparation Checklist is now available on the

Changes To NSF Field Codes

NSF has released several changes to its science code descriptions, applicable to MIT’s FY16 expenditures (and going forward). Kuali Coeus (KC) maintains this code on proposals and awards as the “NSF Science Code” field, which is ultimately incorporated into NSF’s annual Higher Education Research & Development Survey. 

Important Information Regarding Automated Compliance Checking of NSF Proposals

NSF continues to focus on the automated compliance checks of proposals in order to decrease the burden on both the research community and NSF staff. Effective July 25, 2016, all proposals will be subject to a new series of automated compliance validation checks to ensure proposals comply with requirements outlined in Chapter II.C.2. of the Proposal and Award Policies and Procedures Guide (PAPPG).

NSF Proposals "Returned Without Review"

Reasons for the National Science Foundation’s (NSF) practice of returning proposals without review when they do not meet the submission requirements.

December 2015 Forum: Timely Closeouts of Federal Awards

Uniform Guidance has placed increased emphasis on the importance of closing out federal awards in a timely manner. Join us on Dec. 9th for a forum that will clarify roles and responsibilities of the PIs, DLCs, and central offices.

Reminder – Timely and Accurate Service Center Billing

A closeout working group comprised of DLC Financial Administrators has identified several impediments to timely closeout and recommends that customer billings should be completed monthly, (or as services are rendered for those services centers where use is more sporadic.) Please ensure that bills reflect published/approved rates and are correct in all instances.

New Guidance for NIH Subaccounts

In 2014 NIH announced they would transition the manner in which payments are made for awards. For NIH domestic awards, payments have previously been requested and received using pooled accounts in the Payment Management System (PMS), which is the centralized grants payment and cash management system operated by the Division of Payment Management (DPM) under the Department of Health and Human Services.

OSP Fundamentals Training

OSP will be offering the following Fundamentals courses: Fundamentals: Intro to Unallowable Costs, Fundamentals: Post-Award Administration, Fundamentals: Sponsored Project Closeout

NSF Launches a Demo Site

From: Danforth Nicholas
Sent: Thursday, January 16, 2014 12:21 PM
Subject: The National Science Foundation (NSF) Launches a Demo Site

Dear Colleagues,

Current Status of Extramural Operations at NIH

This is a brief communication to update the biomedical research community of the current status of extramural operations at NIH. The NIH continues to be shut down for all non-excepted activities.

Message from Sandia National Laboratories Supply Chain Director

As a result of what could be a protracted federal shutdown, Sandia is operating using only limited prior-year carryover funds. The National Nuclear Security Administration asked Sandia to prepare for a safe, secure, and orderly shutdown of the Laboratories' work by close of business Monday, Oct. 21, 2013.

Guidance Regarding NSF Biosketch Format

From: Laureen Horton
To: MIT Research Administration ListServ (RA_LS)
Date: March 5, 2013
Title: Additional Guidance regarding NSF Biosketch Format.

Responsible Conduct of Research Requirement for NSF

Responsible Conduct of Research is a requirement that all students (undergraduate, graduates and post doctoral students) be trained in the topics of responsible conduct of research (RCR). MIT certifies on all proposals being submitted after January 4th, 2010 that a plan exists at

Data Management Plans - January 2011

GPG - Chapter II.C.2.j, Special Information and Supplementary Documentation contains a clarification of NSF's long-standing data policy.  Under the new NSF policy, however, all proposals due on or after January 18, 2011 must include a data management plan that des

Project Outcomes Report - January 2010

To comply with section 7010 of the America COMPETES Act, National Science Foundation implemented an additional reporting requirement, the Project Outcomes Report, for new awards and funding amendments made on or after January 4, 2010.  This requirement is in addition to the technical project repo

Postdoctoral Researcher Mentoring Plan - April 2009

Each proposal that requests funding to support postdoctoral researchers must include, as a supplementary document, a description of the mentoring activities that will be provided for such individuals.

NSF Cost Sharing Policy

The National Science Foundation (NSF) Board recently finalized cost sharing policies for NSF awards effective February 24, 2009.

RTC Terms - 2008

Effective July 1, 2008, all new NSF grants and funding increments on existing NSF grants to organizations subject to 2 CFR Part 215 will incorporate by reference the Research Terms and Conditions dated July 2008 and the NSF Agency Specific Requirements dated July 2008.