Annotated Budget Justification - Non-Federal Non-Research

Download this annotated document [DOCX]

  1. Okay to use alternate formats which include the role and effort committed.
  2. If no faculty effort is listed in the project budget, OSP recommends including the statement: MIT fully supports the academic year salary of Professors, Associate Professors, and Assistant Professors, but makes no specific commitment of academic year time or salary to this particular research project. 
  3. Note that Vacation Accrual is not included in non-research projects.
  4. Include if no basis of estimate is provided.
  5. Use fund fee rates in the absence of a sponsor-approved rate.

MIT/Department of _____________
Budget Justification for Cost Proposal


Name ( 1 ) Role Budgeted Person Months
XXXXXXXXX  Principal Investigator   0.15 summer months ( 2 )


Post-doctoral Associate(s): One post-doctoral associate is budgeted for three calendar months in years 1 through 3. The post-doc will be responsible for__________________.

[Program Manager/Instructor/Project Coordinator/etc]: One __________ will devote 12 months to this project in Yr 1 and 6 months in Yr 2. The ____________ will [assist the PI with activites on this project.

Annual inflation is budgeted at 3% for all salaries.


Employee ( 3 ) Benefits (EB) are charged as direct costs and are set by MIT at the current negotiated rates for budgeting purposes: (FY19 rates: on-campus 25.00%; off-campus 23.00%). MIT charges actual rates to awards. EB is applied to total salary expenses, excluding students.


Equipment: Funds are requested for the following equipment in year 1 of the budget:

  • $XXXX for a ______ for the purpose of _________.

Domestic Travel: Funds are requested for the [PI, Co-I, or RA] to attend one domestic conference per year of this project (for example, to the [Name of annual conference]) to present research results. The PI intends to take approximately [X] domestic trips per year and support students for X trips per year.

International Travel:  Funds are requested for the [PI, Co-I, or RA] to travel to collaborate with colleagues.  The PI intends to take approximately [X] international trips per year and support students for X trips per year. Travel is anticipated to the following international destinations, but may be subject to change: ___________. 

Materials and Supplies: are budgeted at $______yr in Y3, and $_____ in Year 4. The money will be spent on ________________________. ( 4 )[Due to the fundamental research nature of the project, materials costs are estimated based on the PI’s knowledge of prior projects of similar scope, and no further breakdown of materials is available.]

Subawards: ________ [Institution/University] will be a subawardee under this project. The costs associated for the subaward are $________ for the period of ____ through _____. The subawardee will be responsible for __________________________________.


5 ) In accordance with MIT policy for non-research activity, MIT charges a 10% fund transaction fee to all direct costs related to graduate student research assistant salaries and tuition and all other non-personnel expenses. With the exception of faculty and student salaries, all other salaries and associated employee benefits are charged the current Facilities and Administrative (F&A) rate for research negotiated with the Office of Naval Research. The current negotiated rate for FY’19 is 55% and FY’20 is 50.6% on-campus and FY’19 is 5.8% and FY’20 is 6.20% off-campus.