Annotated Budget Justification - Non-Federal Research

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  1. Okay to use alternate formats which include the role and effort committed.
  2. If no faculty effort is listed in the project budget, OSP recommends including the statement: MIT fully supports the academic year salary of Professors, Associate Professors, and Assistant Professors, but makes no specific commitment of academic year time or salary to this particular research project. 
  3. Include if no basis of estimate is provided.
  4. Section may need to be removed if research F&A rate is not applicable.

MIT/Department of _____________
Budget Justification for Cost Proposal


Name (1)RoleBudgeted Person Months
XXXXXXXXX        Principal Investigator        0.15 summer months
XXXXXXXXX     Research Scientist       1.20 calendar months (2)


Research Assistant(s) (RA): One RA will devote 12 months to this project in Yr 1 and 6 months in Yr 2. The RA will [assist the PI with research on this project.]  100% of the RA stipend is charged to the research project. The RA stipend is not subject to Employee Benefits. As of __________, the RA stipend is $________/mo for a PhD student.

Post-doctoral Associate(s): One post-doctoral associate is budgeted for three calendar months in years 1 through 3. The post-doc will be responsible for__________________.

Annual inflation is budgeted at 3% for all salaries.


Fringe Benefits are charged as direct costs and include Employee Benefits (EB) and Vacation Accrual (VA). Fringe rates are set by MIT at the current provisional rates for budgeting purposes: (FY18 rates: on-campus EB 25.60%, VA 7.60%; off-campus EB 22.30%, VA 9.40%). MIT charges actual rates to awards. EB is applied to total salary expenses, excluding students; VA is applied to total salary expenses, excluding faculty and students.


Equipment: Funds are requested for the following equipment in year 1 of the budget:

  • $XXXX for a ______ for the purpose of _________.

Domestic Travel: Funds are requested for the [PI, Co-I, or RA] to attend one domestic conference per year of this project (for example, to the [Name of annual conference]) to present research results. The PI intends to take approximately [X] domestic trips per year and support students for X trips per year.

International Travel:  Funds are requested for the [PI, Co-I, or RA] to travel to collaborate with colleagues. The PI intends to take approximately [X] international trips per year and support students for X trips per year. Travel is anticipated to the following international destinations, but may be subject to change: ___________. 

Materials and Supplies: are budgeted at $______yr in Y3, and $_____ in Year 4. The money will be spent on ________________________. (3) [Due to the fundamental research nature of the project, materials costs are estimated based on the PI’s knowledge of prior projects of similar scope, and no further breakdown of materials is available.]


  • RA tuition:  For academic year 2017-2018, MIT’s 9-month tuition is $______. A 5% annual inflator is applied each year. MIT subsidizes 50% of academic year tuition, leaving 50% to be charged to the project.  During the summer, MIT subsidizes 100% of tuition.


(4)  In accordance with MIT’s negotiated rate agreement with the Office of Naval Research the Facilities and Administrative (F&A) rate for FY’18 is 59% on-campus and 5.0% off-campus on a Modified Total Direct Costs (MTDC) basis. MTDC includes total direct costs exclusive of graduate research assistants’ tuition, capital equipment, and that portion of sub-award agreements over $25,000. The FY’18 rate is also used in budgeting subsequent years.