Learning Resources

The following resources are designed to meet the training and professional development needs of MIT employees who play a role in sponsored projects administration.

Essentials

MIT Quick Guide for PIs: essentials every principal investigator should know – A brief explanation of key topics in research administration, the PI’s responsibilities related to each topic, and links to resources for additional information.

Join the MIT Research Administration Listserv – The OSP vehicle to communicate training offerings and timely information essential for the management and monitoring of sponsored projects at MIT.

Roles and Responsibilities Accountability Matrix (RAII) - Identifies responsibilities of tasks in the Grant/Contract lifecycle. 

OSP Classroom Training and Forums

OSP Forums are offered throughout the year on timely topics for the MIT research administration community. 

Fundamentals Series is offered each year during the fall and spring semesters.

Fundamentals: Intro to fCOI in Research

Research Administrative staff play a vital role in supporting research activities at MIT. It is important to have an understanding of the financial Conflict of Interest (fCOI) regulations in order to support researchers in meeting Institute and sponsor compliance requirements. Come to this training to build your fCOI knowledge base by learning about the history and evolution of the financial conflict of interest in research regulations, who it affects, what information is collected and the process by which it is collected and managed – all of which serve to safeguard objectivity in MIT research.

Learn about:

  • History of the financial conflict of interest (fCOI) in research regulations
  • Purpose of MIT’s Conflict of Interest policy and how it protects MIT’s research activities
  • Who the policy applies to
  • High-level overview of COI in the proposal certification process, additional disclosure requirements at award stage, and the difference between the PHS and NSF regulations

Rupinder Grewal, MIT’s Conflict of Interest Officer, will conduct the course.

To prepare, please review the MIT COI policy (http://coi.mit.edu/research/policy) and "COI in the News" at http://coi.mit.edu/

Location: OSP Kendall Square conference room (NE18-913)
Register: http://web.mit.edu/training/course.html?course=ADM15096c

Fundamentals: Post-Award Administration - Covers common issues in award management and reporting, including differences between major types of federal and nonfederal awards, common types of reporting, and how to manage potentially sensitive charges as they apply to sponsored projects

  • Identify differences between major types of federal and non-federal awards
  • Recognize how to manage potentially sensitive charges as they apply to sponsored projects
  • Identify common types of reporting.

Location: OSP Kendall Square conference room (NE18-913)
Registerhttp://web.mit.edu/training/course.html?course=ADM13030c 

Fundamentals: Sponsored Project Closeout - Covers common issues in Sponsored Project Closeout, from project end to final reports, including required procedures at the end of a sponsored project, roles played by the OSP, VPF and the DLC during the closeout process.

  • Identify the required procedures at the end of a sponsored project.
  • Recognize the roles played by the Office of Sponsored Projects, the Office of the Vice President for Finance and the Department, Lab or Center during the closeout process.
  • Identify resources available to research administrators in Departments Labs and Centers that relate to closeout.

Location: OSP Kendall Square conference room (NE18-913
Register: https://web.mit.edu/training/course.html?course=ADM13040c 

Kuali Coeus Hands-on Training is offered on a regular ongoing basis.

KC: Proposal Development (Non-S2S) Covers preparing a proposal in KC for a Non-Grants.gov sponsor (e.g. foundations or industrial proposals) from proposal creation, budget development, to validation and submission to route for approval. Six hours over two afternoons. Topics include:

  • KC navigation
  • Constructing a foundation or industrial proposal to meet sponsor requirements and Institute policies
  • Uploading proposal attachments
  • Creating a detailed budget
  • Kuali Coeus validations
  • Submitting the proposal to route for approval

Location: OSP Kendall Square conference room (NE18-913
Register: http://web.mit.edu/training/course.html?course=ADM15030c

KC: Proposal Development S2S - The course covers preparing a Grants.gov proposal for system-to-system (S2S) submission in Kuali Coeus from proposal creation to submission to route for approval. (Six hours over two afternoons.) Topics include:

  • KC navigation
  • Connecting to Grants.Gov
  • Creating a proposal to meet sponsor requirements and Institute policies 
  • Uploading proposal attachments
  • Creating a detailed budget
  • Kuali Coeus and Grants.gov validations and routing for approval

Location: OSP Kendall Square conference room (NE18-913)
Register: http://web.mit.edu/training/course.html?course=ADM15010c

Online Training

OSP Online Tutorial: Service Centers - Service centers operated by MIT DLCs provide highly specialized or complex services and products designed to facilitate research. Learn more about regulations governing the service center operation, and processes involved in opening and closing service centers.

STARweb – Eight online training modules introduce the basic principles and policies of sponsored research administration. Access via the Atlas Learning Center, then select the Course Catalog tab > Sponsored Projects & Policies.

Compliance and Other Resources

AO/FO Learn - An MIT resource supporting learning and development website for Administrative Officers, Fiscal Officers, and others involved in financial, administrative, and research management activities at MIT. Find an array of courses and tools to help you grow and develop as a steward of MIT’s finances and administrative responsibilities.

Responsible Conduct of Research - The National Science Foundation requires undergraduate students, graduate students and postdoctoral researchers supported on NSF awards to complete a Responsible Conduct of Research training program. Learn how to comply with this training on Responsible Conduct of Research

Access to, Sharing and Retention of Research Data: Rights and Responsibilities (PDF) is a Council on Government Relations [COGR] publication from March 2012. It includes:

  • General guidelines for retention and access of data
  • Federal agency policies and regulations
  • Special circumstances that affect the access to, sharing and retention of data