National Science Foundation (NSF)

The current version of the standard NSF grant terms is the Federal Wide Research Terms & Conditions (dated March 14, 2017), as modified by the NSF Agency Specific Requirements (dated April 3, 2017)

As with all Federal awards, OMB’s Uniform Guidance applies, except as modified by the sponsor-specific terms.

Notifications and Requests submitted through Research.gov or Fastlane depending on type, see Research.Gov guidance for details.

  • Period of Performance extensions:
    • MIT may incur pre-award costs 90 days prior to award without prior approval; requests for pre-award costs in excess of 90 days require prior approval.
    • may extend award one time up to 12 months at no additional cost: notification of extension must be submitted 10 days prior to award expiration. 
    • Subsequent extensions, or extensions requested after the 10 day deadline has passed, require NSF prior approval.   Subsequent extensions must be submitted 45 days prior to revised expiration date.
  • Personnel Changes
    • Prior approval required to add or change a PI
    • Prior approval required to reduce PI effort by 25% or more
  • Restrictions on Allowable costs
    • Conference travel is only allowable if required to achieve project objectives or disseminate research results
    • Costs allowable only with prior NSF approval:
      • Rearrangement/Reconversion costs over $25,000
      • Salaries of Administrative or Clerical Staff
      • Travel Costs for Dependents
      • Participant Support Costs other than stipend, travel allowance, or registration fees
  • Rebudgeting authority:
    • Prior approval is required for
      • reduction of PI effort by 25% or more
      • transfer of funds budgeted for Participant support to other categories
      • Any adjustment to cost sharing commitments
    • All other rebudgeting between otherwise reasonable, allocable, and allowable costs is allowed, unless it represents a change in scope
  • Equipment/Property
    • General purpose equipment typically not eligible for support.
    • Title to property vests in MIT
  • Travel
  • Subcontracting
    • Prior Approval required for all subcontracting; submit request through Fastlane.
  • Reporting
    • Research Performance Progress Report (RPPR) due annually 90 days prior to award anniversary date. 
    • Final RPPR is due 90 days after award expiration, and replaces the final annual report. 
    • Project Outcomes Report for the general public also due 90 days after award expiration
    • All reports must be submitted via Research.gov by the PI.
  • Publications:
    • Acknowledgment required:  in all publications "This material is based upon work supported by the National Science Foundation under Grant No. (NSF grant number)."
    • Disclaimer required: in all publications except scientific articles and papers: "Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation."
    • Copies to Sponsor: send to the Program officer, promptly after publication, referencing the specific award number.