Reporting and Closing Out an Award

Objective: When a project has reached the end date reflected in the award document and no additional time or funding is needed to complete the project tasks and objectives, the account will terminate. Several types of reports are generally required at the termination of a sponsored project. The Principal Investigator (PI) and various administrative offices have specific and shared responsibilities to assure that a project is brought to a timely and complete closure and that all required reports have been provided to the sponsor.

Good project management over the life of an award will help to eliminate any problems after the award has ended.

Key References


What should I do if my PI has received an email from the Program Officer that the sponsor intends to terminate the project early?

DLC should immediately contact the OSP project administrator and share the email received by the PI. See also early termination.

What are the potential penalties for failure to complete reports required by award terms?

Failure to adhere to the reporting requirements may result in:

  • Continuation awards to PI may be delayed or canceled
  • Continuation awards for other MIT faculty may be delayed or canceled
  • MIT may not get paid
  • Award may be terminated early
  • MIT may be debarred from receiving Federal awards