Air Force Office of Scientific Research (AFOSR)

 

Links to AFOSR’s Contracts and Grants Information Page

Grant Terms and Conditions – MIT is a Research Institution member of the Federal Demonstration Partnership (FDP), subject to the Research Terms and Conditions. AFOSR Grants to MIT are issued under these terms. Please refer to the link below at the NSF web site. Specifically refer to DoD/AFOSR July 2008 .This link will provide you with information regarding the AFOSR Research Terms and Conditions for your Grant.

Also note the Prior Approval Matrix at this site which will explain which transactions require Agency prior approval or have been waived. This matrix is attached for your convenience

Additional AFOSR Grant Terms and Conditions

Also note the Prior Approval Matrix at the NSF site which explains what transactions require Agency prior approval or have been waived.

 

 

AFOSR Announces Closer Scrutiny of No-cost Extensions

In February 2012, the AFOSR issued a formal notification (link) that clarifies the AFOSR No-Cost Extension Policy. AFOSR will continue to issue no-cost extensions. Review of extension requests will be examined in greater detail by AFOSR Grant Officers and Program Managers to assure they are properly documented and essential to program completion. This directive was issued because the processing of no-cost extensions takes the AFOSR Grant Officers and Program Managers away from other duties.

OSP is providing the guidance below:

  • All research efforts being performed should be managed toward meeting the present expiration date of the grant.
  • Keep in mind that if a no-cost extension is not granted, all unexpended funds must be returned to AFOSR at the end of the grant performance. It is advised to spend as allowed under the grant terms. All expenditures on grants should continue to be in accordance with OMB A-21 and therefore should be reasonable, allowable and allocable to the research being performed.
  • It is critically important that the Principal Investigator remains in contact with the AFOSR Program Manager as the program manager is involved in the research and often the determining factor if a no-cost extension is relevant and warranted for the research being performed.
  • No-cost extension requests must be documented in writing and sent to the OSP Representative for review before submission to AFOSR. As they must be sent to AFOSR no later than 30 days prior to the grant’s present expiration date, they should be sent to OSP sufficiently prior to that to allow for time to review. Technical rationale must be included in this request. A clear explanation of how the program will benefit technically during the extension period must be included in the request. This is where prior communication with the AFOSR Program Manager is very important. 
     
    Important Note: The fact there is an unobligated balance on your grant cannot be the primary reason for your no-cost extension request. AFOSR specifically states in the attached memo (link) that “In no event will extensions be granted merely for the purpose of using unobligated balances.

Proposal checklist specific needs required for proposal submission

Contract proposals are submitted in accordance with opportunity announcements. Each announcement contains specific proposal requirements. Please refer to the individual funding announcement for proposal submission guidelines.

Grant proposals are submitted in accordance with individual broad agency announcements. Each announcement contains specific proposal requirements. Please refer to the individual broad agency announcement for proposal submission guidelines.

The announcements may be found at the links above.

Broad Agency Announcement (BAA) AFOSR-BAA-2011-1 is the open announcement for submitting proposals to AFOSR This BAA will remain open until replaced by successor BAA

Checklists for Proposal Submissions AFOSR-BAA-2011-1 (PDF)

All other AFOSR Announcements (BAA’s) must be read thoroughly to ensure proposal submission requirements are met.

Format in which proposals can be submitted

Proposals for where the anticipated award vehicle is a Grant must be submitted via Grants.Gov either by the Coeus Proposal System to System interface with Grants.Gov or directly into Grants.Gov.

The proposal may be submitted either electronically or in hard copy form, but not both. All proposers must include the SF 424 (R&R) form as the cover page. Unnecessarily elaborate brochures, reprints or presentations beyond those sufficient to present a complete and effective proposal are not desired.

How to find specific RFP/PA/BAA information

NOTE: All AFOSR funding opportunities are now posted on Grants.gov .

For electronic submissions in Grants.Gov, all appropriate fields are to be filled out in accordance with BAA Instructions.

a. Grants.Gov

b. Links to Training for systems

c. Normally the Sponsor will contact the OSP Liaison regarding any issues with validations, or any other proposal questions regarding the SOW or budget. Historically AFOSR Proposals do not fail validations as AFOSR does not have stringent validation requirements like other federal agencies (i.e. NIH)

What are the deadline cycles?

Broad Agency Announcement (BAA) AFOSR-BAA-2009-1 is the open announcement for submitting proposals to AFOSR This BAA will remain open until replaced by successor BAA

For other Announcements AFOSR typically accepts proposals by 4 PM on the due date as stated in the announcement. PLEASE READ THE ANNOUCEMENT CAREFULLY TO CONFIRM YOUR PROPOSAL DEADLINE

The AFOSR MURI Program (Full Proposals due March 2, 2010 4PM) and DURIP Program (Normal deadline is late summer Aug/Sept). These are special programs that typically see a number of submissions by MIT faculty. Please refer to Program Announcement to ensure proper proposal submission.

Model Proposal

No Specific format is required by AFOSR. It is important to provide all required information as outlined on the checklist and as requested in the specific BAA.