Policies Affecting Research

This section contains the official policies and procedures related to research administration. The policies and procedures are grouped by topic.

Accounting
Equipment & Property
Ethics & Conflicts
Facilities & Administrative
Human Resources
Import & Export
Intellectual Property
Payment & Payment Methods
Procurement
Research Compliance

Service Center
Sponsored Research Proposals & Support

Travel
Taxes

 

Accounting

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Record Retention, Financial Records Management Program at MIT
Cost Transfers Cost Transfers
Closing out Fixed Price Awards Closing out Fixed Price Awards
General Ledger, Human Subjects (421572) Memo dtd 1-18-2005 from Patrick W. Fitzgerald
Cost Sharing Policy for Cost Sharing and Matching Funds on Sponsored Projects
Service Centers Service Center Policy Summary
Service Center Operating and Accounting Procedures Service Center Accounting and Operating Procedures
Reimbursement, Request For Payment (RFP) Requests for Payment
Customer Invoices Customer Invoices
Accruals and Deferrals Accruals and Deferrals
Cost Center Cost Object
Cost Object Cost Object
Internal Order Cost Object
WBS Elements (also Cost Objects or Account Numbers) Cost Object
Controls, Financial Reviews Financial Review and Control
Financial Review and Control Financial Review and Control
Cost Elements General Ledger Accounts and Cost Elements
General Ledger (GL) General Ledger Accounts and Cost Elements
Food Meeting Expense
Meetings Meeting Expense
Fund Center Fund Center
Cash Advance MIT Travel- FAQ
Business Expense Post Trip: Expense Reporting

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Equipment & Property

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Equipment, Disposal Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment, Selling Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment, Trade In Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment, Transfer Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Capital Equipment Fabrication Definitions
Deliverables Fabrication Definitions
Definitions, Fabricated Fabrication Definitions
Equipment, Requests Fabrication Definitions
Fabricated Equipment Fabrication Definitions
Fabricated Equipment Deliverables Fabrication Definitions
Fabricated Equipment Extension Fabrication Definitions
Useful Life, Fabricated Equipment Fabrication Definitions
Equipment, Gifts Gifts of Equipment
Equipment, Fabricated Gifts of Equipment
Capital Expenditure Coding of Equipment Purchases
Coding of Equipment 2.0 Coding of Equipment Purchases
Major Equipment 5.0 Capitalization Policy for Equipment
Minor Equipment 5.0 Capitalization Policy for Equipment
Insurance Thefts/Property Damage
Theft/Vandalism Thefts/Property Damage
Deactivate Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Donate Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment Transfer Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Equipment, Deactivate Dispositions: Transfer, Deactivate, Donate, Sell, Trade
Approval, Fabricated Approval and Completion
Fabricated Equipment, Closeout Closeout
Fabricated Equipment, Definitions Gifts of Equipment
Equipment Policy and Procedure Manual
Equipment Repair 5.0 Capitalization policy for equipment (See section 5.6 Maintenance And Repair)

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Ethics & Conflicts

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Conflict of Interest Financial Conflicts
Financial Conflict of Interest Financial Conflict of Interest
Financial Interest Disclosure Procedure Financial Interest Disclosure Procedure
Responsible and Ethical Conduct at MIT Responsible and Ethical Conduct at MIT
Responsible Conduct of Research Responsible Conduct of Research
Lobbying Federal Lobbying Regulations
Academic Misconduct, supplement for NSF and PHS Academic Misconduct, supplement for NSF and PHS
Ethics, Procurement Code of 1.7 Code of Ethics (12/08)
Academic Misconduct 10.0 Academic Misconduct and Dishonesty

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Facilities & Administrative

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Human Resources

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Benefits For Postdoctoral Fellows Benefits For Postdoctoral Fellows
Collective Bargaining 8.2 Collective Bargaining
Research, Development and Technical Employees’ Union (RTDEU) 8.1 Unions Representing Service Starr at the Institute
Debarment and Suspension Debarment and Suspension
NIH Salary Cap NIH Salary Cap
Vacation Accrual, Rates Employee Benefit Rates
Vacation Accrual, Budgeting Research Proposal Budgets and Vacation Time Expense
Trafficking victims protection act MIT Implementation of Trafficking Victims Protection Act of 2000 as amended
HIPAA, Payment of Human Subjects Human Subject PDF
Foreign National Restrictions Foreign National Restrictions on Research Projects
DACCA Glossary
Certification of Effort 1.0 Salary Certification Policy
Quarterly Salary Certification (Policy) Salary Certification Policy
Consultants Independent Contractor Instructions
Independent Contractors Independent Contractor Instructions
Professional Services, Independent Contractors Independent Contractor Instructions
HIPAA COUHES Guide to HIPAA
Summer Salary Instructions for: Summer Session Appointments (For Staff on Modified Annual Plan), Summer Other Academic Appointments
I-9 Processing Procedures MIT’s Procedure for Handling Form I-9 (Employment Eligibility Verification)
Affiliate Health Program Affiliate Health Program
Outside Professional Activities MIT Policies & Procedures
Principal Investigator Status Principal Research Scientist, Principal Research Engineer, Principal Research Associate (See section 5.2.1 Principal Research Scientist, Principal Research Engineer, Principal Research Associate)
Principal Research Scientist, Engineer, Associate Principal Research Scientist, Principal Research Engineer, Principal Research Associate (See section 5.2.1 Principal Research Scientist, Principal Research Engineer, Principal Research Associate)
Research Staff Appointments Sponsored Research Staff Appointments (See section 5.2)
Senior Research Scientist, Engineer, and Associate Appointments Academic Research Staff Appointments (See section 5.3)
Visiting Appointments Visiting Engineer, Visiting Scientist, Visiting Scholar (See section 5.3.4)
Visiting Scientists, Engineer, and Scholar Appointments Visiting Engineer, Visiting Scientist, Visiting Scholar (See section 5.3.4)
Visitors, Guests of MIT Visiting Engineer, Visiting Scientist, Visiting Scholar (See section 5.3.4)
DACCA, Electronic Employees eDACCA Inbox
EDACCA Employees eDACCA Inbox
International Scholars International Scholars Office
J1 Scholars International Scholars Office
Visa Information, Student and Exchange Visitor Information System (SEVIS) International Scholars Office
OMB A21 Circular A-21 (2004)
Visiting Students Visiting Students

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Import & Export

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Conferences Conferences
Export Control Education Education
Payments Payments
Export Control Policy Export Control Policy
Research Research
International Shipping International Shipping
International Travel International Travel
Use of Export Controlled Items or Technology Use of Export Controlled Items or Technology

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Intellectual Property

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Sponsored Accounting Retention (A-110 OMB Circular) Records Management Program at MIT
Publication Approvals and Permissions Research publication approvals or permission
Publication Rights Research publication approvals or permission
Internal Control Appendix B Internal Control Questionnaire
Institute Name, Use of Use of Institute Name (See section 12.3)
Intellectual Property MIT TLO Policies (See section 1.0)

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Payment & Payment Methods

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Procurement

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Procurement Credit Card Procurement Card
Approval of Purchase Orders Purchase Order Invoices: Approval and Rules
Purchase Orders Cancelling Cancellation, Close, Termination
Complex Contracts Complex Contracts
Procurement Policies and Procedure Manual Policies and Procedure Manual
Requisitions Requisitions - General Processing Information (See section 2.0)
Animal Purchasing Requirements for Live Animals (See section 4.3)
Procurement Integrity Procurement Integrity

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Research Compliance


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Animal Welfare Act Animal Welfare Act
Financial Conflicts of Interest Investigator Financial Disclosure Policy
Biological Research Biosafety
Chemical Hygiene EHS Management System: EHS-MS Manual (See section 3.3)
EPA EHS Management System: EHS-MS Manual (See section 3.3)
Hazard Identification Potential Hazards Identification (See section 3.3)
OSHA Potential Hazards Identification (See section 3.3)
Potential Hazard Inventory Potential Hazards Identification (See section 3.3)
SARA Title III Inventory EHS Management System: EHS-MS Manual
Radioactive Potential Hazards Regulatory Activities and Materials Assessment and Control (See section 3.4)
Emergency Preparedness EHS Management System: EHS-MS Manual (See section 3.5)
Biological Agents Registration/Approval Process for Biological Research
EHS-MS Environment Health and Safety Management Systems
Select Agents, purchasing Select Agent Toxin Purchasing, Shipping, and Receiving Procedures
Records Management Records Management Program at MIT
Responsible Conduct of Research Responsible Conduct of Research
Bioterrorism Legislation Anti-Bioterrorism Legislation
Academic Misconduct, supplement for NSF and PHS Academic Misconduct, supplement for NSF and PHS
Clinical Trials Clinical Trials Memo - Litster - January 2001
Animal Purchasing Requirements for Live Animals (See section 4.3)
COUHES Committee On the Use of Human as Experimental Subjects
Academic Misconduct 10.0 Academic Misconduct and Dishonesty
Division of Comparative Medicine (DCM) Animal Resource Program (requires MIT certificate)
Protocol Animal Resource Program
Committee On Animal Care (CAC) Committee On Animal Care

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Service Center

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Service Center Equipment Replacement Service Center Equipment Replacement Form
Service Centers Service Center Policy Summary
Service Center Operating and Accounting Procedures Service Center Accounting and Operating Procedures

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Sponsored Research Proposals & Support

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Taxes

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Unrelated Business Income (UBI) Form 990T
Foreign Income Tax International Compliance
International Compliance International Compliance
Tax Exempt Status Tax Overview

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Travel

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Automobile Automobile Registrations
Group Travel 6.0 Special Travel (See section 6.03)
Travel Card 2.0 MIT Travel Card
Air Travel 3.0 Planning and Booking Your Travel (See section 3.03)
Hotel 3.0 Planning and Booking Your Travel (See section 3.04)
Lodging 3.0 Planning and Booking Your Travel (See section 3.04)
Mileage 3.0 Planning and Booking Your Travel (See section 3.05b)
Personal Auto 3.0 Planning and Booking Your Travel (See section 3.05b)
Private Airplane 3.0 Planning and Booking Your Travel (See section 3.03b)
Transportation Expense 3.0 Planning and Booking Your Travel
Travel Domestic 3.0 Planning and Booking Your Travel
Travel Foreign 3.0 Planning and Booking Your Travel
Travel Risk 3.0 Planning and Booking Your Travel (See section 3.11)
Travel, Private Airplane 3.0 Planning and Booking Your Travel (See section 3.03b)
Travel Emergency 4.0 While You Are Traveling (See section 4.06)
Travel Expense 4.0 While You Are Traveling (See section 4.01)
Travel Reimbursement 4.0 While You Are Traveling (See section 4.01)
Travel Insurance 4.0 While You Are Traveling (See section 4.04)
Miscellaneous Travel Expense 4.0 While You Are Traveling
Reimbursement, Travel 5.0 Post Trip: Expense Reporting
Employment Interview, Travel 6.0 Special Travel (See section 6.04)
Per Diem, Travel 6.0 Special Travel (See section 6.11)
Special Travel 6.0 Special Travel
Spousal Travel, Special Travel 6.0 Special Travel (See section 6.10)
Travel, Per Diem 6.0 Special Travel (See section 6.11)
Travel, Special Travel 6.0 Special Travel
Moving Expense 6.0 Special Travel (See section 6.01)
Car Rental 3.0 Planning and Booking Your Travel (See section 3.05c)
Chartered Plane 3.0 Planning and Booking Your Travel (See section 303b)

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